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Frequently asked questions

What is SAP ?


"SAP" stands for Systems, Applications, and Products in Data Processing. SAP is a world-wide market and technology leader in client and server enterprise application software, providing solutions for companies of all sizes and industry sectors.




What is SAP Business One ?


SAP Business One is an ERP software solution for SMEs and large enterprises with subsidiary that integrates all core business functions across your entire company – including financials, sales, customer relationship management, inventory and operations. Unlike many other small business solutions on the market today, SAP Business One is a single application, eliminating the need for separate installations and complex integration of multiple modules.




Is SAP Business One easy to use ?


Yes, SAP Business One is an extremely easy to use ERP solution. For companies that do not have the time or the resources to embark on an extensive training programme, SAP Business One ERP provides a very effective solution.




What is the Key Difference Between ERP and Accounting Software ?


Accounting software packages only handle the individual business function of accounting, whereas an ERP application handles the entire range of business functions of an organization including: Finance, Human Resources, Sales, Marketing, Logistics, and more.




Isn’t SAP Software only for very large organisations?


SAP has an array of product designed for different businesses. SAP does provide business solutions for very large organisations, but SAP Business One has been specifically designed and developed from the ground up to meet the specific needs, requirements and the budget of small to medium sized businesses.




Is SAP Business Ones too expensive ?


SAP Business One is an affordable solution since it is designed specifically for small and medium-sized businesses. Therefore, this solution considers an SME’s price range whilst still allowing that business to grow.




What Core Functional Areas are Supported by SAP Business One ?


The core functional areas supported by SAP Business One include: Accounting and Finance, Reporting, Purchasing and Operations, Inventory and Distribution, Sales and Customer Management.




What Types of User Licenses are Available in SAP Business One ?


There are 4 license types available: Professional User, Limited CRM User, Limited Logistics User, Limited Financial User.




What Kind of Reporting and Analytics Capabilities are Included with SAP Business One ?


SAP Business One provides powerful integrated analytic and reporting tools, such as Crystal Reports and HANA that enable you to access critical business information drawing on all functional areas including; accounting, sales, purchasing, production, inventory, service, and operations.




What Deployment Options are Available ?


SAP Business One is available as an on premise or hosted solution through Amazon Web Services (AWS) and Azure. -On-Premise SAP Business One runs on both SAP HANA® and Microsoft SQL Server platforms, so you can select the best-fit for your business.




Is the future of SAP Business One assured ?


SAP spends approximately 2 mil EURO’s a day on research and development (R&D). By purchasing a solution from the world-leader in business management solutions you are ensuring stability and longevity of support and product development for your business. SAP provides regular SAP Business One product roadmaps that also instill trust in users of the solution that their future is assured.




Can I access my SAP Business One system from my mobile phone ?


Yes, there are various modules and add-on’s that are available for the iPhone, iPad and Android mobile devices. These have been designed specifically for SAP Business One so you can access all your business data from anywhere around the world.




How quickly will I make my money back after implementing SAP Business One ?


The average ROI period our clients experience is between 18 and 24 months, with some even having enjoyed a full return on the implementation and software costs in under one year.




What does the Implementation Process Include ?


The implementation process includes a 1. project planning phase,2. business blueprint, 3. project realization, and 4. Go Live.




Can I Transfer my Existing Business Data into the SAP Business One Application ?


Yes, data migration from your old system to SAP Business One can be imported from a text file, excel spreadsheet or manually. SAP Business One also uses the Data Transfer Workbench add-on to ensure data migration is performed quickly and easily.




Can SAP Business One and Add-ons Scale to Support my Business' Future Growth ?


Yes, SAP Business One provides a scalable solution that not only meets your fundamental business management needs but also scaled to handled and increased number of transactions generated by a growing customer base.




What are the Basic Software Requirements to Run the SAP Business One Application ?


Recommended System Requirements for 30 Users: Processor: 2 Intel Xeon E7 (or equivalent), Memory (RAM): 16 GB, Hard Drive: Raid 10 320 GB, Drives: DVD-Rom, Display: 1600x900 or higher.




How Often Does SAP Release New Versions of SAP Business One ?


SAP continues to focus on extending core functionality as the market serviced grows from SME to also include the higher end market.




How Much Does SAP Business One Cost ?


When you request a quote, you will receive the standard cost for the SAP Business One application along with the additional costs based on number of users, type of access required, professional services for implementation, maintenance fees.




What is SAP Business One, version for SAP HANA ?


SAP developed the game-changing SAP HANA platform – leveraging the power of in-memory technology to address concerns about growing data volume that impact businesses of all sizes. It provides a modern platform for real-time applications and real-time analytics without complicating your IT landscape.




What are the combines content and tools included in SAP Business One HANA ?


- All the functionality of SAP Business One – from financials and accounting to inventory and customer relationship management – only with faster response times - Powerful new functionality that includes enhanced logic behind cash flow and support for availability-to-promise processes - Embedded analytics that appear in the transaction screens of SAP Business One (such as analytics used by sales people to make better customer recommendations on cross- and up-sells at the point of sale). - Predefined calculation-intensive reports, such as inventory analysis and monthly customer stats. - Predefined dashboards including those delivered with SAP Crystal solutions today, plus three new ones (sales opportunity, stock analysis, and CEO key performance indicators). - Freestyle enterprise search that enables people to search all the data in SAP Business One Interactive, ad-hoc analysis through a Microsoft Excel pivot table interface. - Predefined semantic layer for interacting with data using familiar business terminology or business intelligence tools like SAP Crystal solutions without needing to understand business rules or know where the data resides. - Lifecycle management including an initialization and duplication mechanism, backup and recovery, monitoring, and an administration console. - Additional functionality for the SAP Business One mobile app – including integrated enterprise search, available-to-promise (ATP) check when creating orders, cash flow dashboards, and more – for customers using the SAP HANA platform.




How does this offering differ from the SAP Business One version that uses the Microsoft SQL database ?


The offerings differ in their underlying technology. The traditional SAP Business One solution employs a Microsoft SQL database, while the version that runs on SAP HANA employs the SAP HANA database. Both applications support key business processes, but have a few differences: - In-memory calculations and optimization for multicore, 64-bit processors of the SAP HANA platform result in faster processing for both transactional and analytical information. - Pre-packaged business logic that comes with the SAP HANA platform enables faster software development and deployment. - Analytics powered by SAP HANA can be licensed separately for the SQL version of SAP Business One. These analytics are included in the version for SAP HANA. - The version for SAP HANA runs on a certified SUSE Linux server. - Customers using the version for SAP HANA and the SAP Business One mobile app will benefit from enhancements in enterprise search, advanced ATP, cash flow forecasting, delivery rescheduling for existing sales order items, and embedded analytics.




How does this offering differ from the traditional SAP Business One solution that has analytics powered by SAP HANA ?


With analytics powered by SAP HANA, the traditional version of SAP Business One runs exclusively on Microsoft SQL. The analytics functionality is licensed separately. The new version of SAP Business One that runs on SAP HANA includes all the functionality of analytics powered by SAP HANA. The analytics functionality does not have to be licensed separately.




How can I move from the SQL-version of SAP Business One to the new version for SAP HANA ?


A database migration tool enables the smooth transition to the version of SAP Business One that runs on SAP HANA.





As an SAP ERP service provider we combine business consulting with solution-oriented IT technology. With this as our basis, we design solutions that let our customers experience lasting added value in their business.

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